Evaluating Tenders: Part 3

Evaluating Quality – Supplier Presentations

Presentations can be an important part of the quality evaluation, particularly for services intended for children and young people, or vulnerable adults where it can be essential to meet with the service provider for a number of reasons. Where an ITT states a presentation will take place it is then mandatory for all suppliers who are tendering to present, no matter what they have scored on price or quality in their written bid. Example Evaluation Model Price Evaluation

Supplier A – (Lowest Tender Price / Supplier A Price) X Total Price Points

Organisation	Supplier A	Supplier B	Supplier C	Supplier D
Price of this tender	£111,712.17	£121,131.90	£117,475.53	£150,085.00
Price of lowest tender	£111,712.17	£111,712.17	£111,712.17	£111,712.17
Points available	40	40	40	40
Points awarded	40	36.9	38	29.8

Supplier A Quality Evaluation

Quality Element	Quality Weighting	Points available	Points scored	Weighted Score
Ability to meet specification	30%	50	25	15%
Delivery/Timescales	15%	50	40	12%
Staffing arrangements/training	15%	50	10	3%
Points awarded	60%	150	75	30%

Overall Tender Evaluation

Organisation	Supplier A	Supplier B	Supplier C	Supplier D
Price	40	36.9	38	29.8
Ability to meet specification	15%	18.0	20.0	28.0
Delivery/Timescales	12%	10.5	14.0	14.5
Staffing arrangements/training	3%	11.0	12.0	8.0
Points awarded	70%	76.4%	84%	80.3%

Supplier A (70%) lost out to Supplier C who scored the highest percentage (84%) overall in their total evaluation score, despite the fact that Supplier A was the cheapest and scored full marks for their Price evaluation. This is an example of where best value, does not always mean cheapest tender. Numerous aspects of a contract are taken into account other than cost, including social, economic and environmental benefits that suppliers can offer through the contract.

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Evaluating Tenders: Part 3

Evaluating Quality – Supplier Presentations

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